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Budgeting
Design

Budgeting

How to build a budget and cost interventions

Introduction

This tool will show you how to estimate the costs and develop a budget for an SBC intervention or strategy.

Costing SBC interventions

SBC initiatives can very rarely be costed as end-products or tools. SBC interventions require investment across six phases: discovery, design, development, testing, iteration and delivery (which includes implementation, monitoring and scaling). The first step to preparing a budget is to consider each step of your proposed process. Investment in the initial stages of an SBC intervention or strategy – such as gathering and analysing social and behavioural data, and developing coordination mechanisms – is chronically under-funded across the world. In order to design and deliver effective SBC interventions, you must sufficiently budget for each phase of the process.

There are various factors that determine the cost of SBC interventions. The most important are: intended scale of implementation (population-wide, specific province, community-level in a set of areas, etc); mode of delivery (fixed facility delivery, outreach community engagement, remote engagement); the nature of the intervention (individual or community-level in-person activities, radio, TV, etc.); number of participants; length of initiative; and type of approach (degree of participation, rounds of iteration).

SBC strategies that utilize a combination of different SBC interventions and approaches, typically cost more

 

Considerations

Funding requirements will depend on specific needs and available resources. As such, this guidance cannot be prescriptive. Instead, you’ll find a set of questions to consider before developing your funding proposal.

Key questions
  • What resources already exist for this work? Can they be easily accessed or reallocated?  
  • Do you have enough budget to cover the development of a comprehensive SBC strategy that includes sending team members into the field to spend significant time with the groups you seek to partner with?  
  • Are SBC priorities adequately reflected in UNICEF’s strategic and program planning tools at country level, including programme strategy narratives, Country Programme Action Plans and Annual Work Plans? This helps ensure a more comprehensive and coherent allocation of funds.  
  • Does the budget fit into existing national plans or objectives, or does  it stand alone?  
  • Do you foresee any budgetary constraints?  
     
Possible funding sources  
  • Increased budget won through budget negotiations  
  • Reallocation of funds in national/existing budgets  
  • Joint funding from relevant ministries (Ministry of Education, Ministry of Child Protection or Child Welfare, Ministry of Health) or UN agencies  
  • Integration into existing funded initiatives and prospective funding proposals, including UNICEF’s sectoral programs  
  • Targeted fundraising with external donors (public or private) for specific interventions within the strategy, or the strategy as a whole  
     
Practical budget-building guidance

For each activity, consider the cost of:   

  • Labour  
  • External technical support (including, consulting fees for technical experts such as statisticians, or corporate contracts)  
  • Paid partnerships  
  • Travel (including flights/car hire, accommodation, per diems)  
  • Transcription and translation  
  • Design and materials  
  • Production costs (including printing and shipping)  
  • Training costs (including per diems for stakeholders, space rental, etc)  
  • Infrastructure (including temporary hire of physical spaces and permanent office space)  
  • Software (including licences for data management and analysis or design software)  
  • Supply and equipment

When building a budget for an SBC intervention or strategy, it’s important to consider a range of costs across the SBC process: discovery; design, development and testing; delivery and implementation; monitoring and evaluation. The table below provides a range of low to high cost approaches. 

Discovery

LOW COSTHIGH COST

In general, interventions such as discrete tools, one-off engagements or communications which address a specific barrier or target a single participant group tend to cost less. They may be adapted from other contexts.

 

Examples of co-design methods

  • Virtual or in-person co-creation workshops with a limited number of key stakeholders

 

Examples of prototyping methods

  • Low-fidelity builds of materials and tools needed to accompany a newly designed process, service, etc. Where possible, design multiple versions to test

  • Rehearsal or staging of stakeholder engagement process or community-based approach with a limited number of representatives or leaders

 

Examples of testing methods

  • Semi-structured interviews (remote or in-person) to collect rapid feedback on design concepts from stakeholders and intended users

  • Engagement experiments with a limited number of communities and facilities

In general, interventions that are multi-pronged and/or multi-channel that address multiple barriers or engage multiple participant groups tend to be more expensiveThe more contextualized, the more costly.

 

Examples of co-design methods

  • Multiple co-creation activities with both key stakeholders and different participant groups; these can be in-person workshops and/or site visits to develop designs at points of service, directly in communities, etc

 

Examples of prototyping methods 

  • Low-to-medium-fidelity builds of materials and tools needed to accompany a newly designed process, service, etc. Design multiple versions to test different designs, delivery channels and implementation mechanisms

  • Separately engage with different communities and marginalized groups to develop  different versions of community-based approaches early on in the process

 

Examples of testing methods

  • Live prototypes and pre-tests of ideas

  • Semi-structured interviews and observations to gather feedback on low-to-medium-fidelity versions of interventions implemented in intended settings

  • Iteration on ideas in the field

  • Brief pilot/feasibility tests to collect qualitative and quantitative data on the feasibility, desirability and potential impact of interventions

  • Community-based approaches carried out in various sample areas over a suitable period of time before reviewing the overall approach

  • Software to measure uptake and use of designs for ICT solutions

 

Note: Ensure that both intended users and key stakeholders participate in all phases of testing

Pros

  • Rapid feedback collection

 

Pros

  • Detailed feedback from participants to iterate on

  • De-risks implementation by addressing  potential implementation challenges in advance

  • Community buy-in and ownership

  • Solutions that are tailored to local context and equity needs

  • Services that respond to the most urgent needs of the vulnerable and underserved

Cons

  • Insights  may lack context-specific information critical to intervention development

  • Leaders may not represent the diversity of their communities, especially the most marginalized 

Cons

  • Expensive, longer-term investment

 

Note: In this phase, higher investment results in more sustainable and efficient solutions

Delivery and implementation

LOW COSTHIGH COST

Example methods

  • A standardized process that can be replicated in different communities

  • Informing communities using pre-developed materials with support from engaged community leaders to encourage community participation

  • Small-scale co-creation in one geographical area, focused on one challenge

  • Short-term engagement with community engagement from the outset to ensure ownership and sustainability

 

Example methods

  • A highly iterative process where community members participate in the co-creation of engagement materials and interventions

  • Design and development that involves a variety of community members

  • Long-term, sustainable engagement with communities through continued focus on community ownership and leadership of activities

Pros

  • High replicability

 

Pros

  • More contextually relevant and impactful interventions

  • Increased  community ownership

  • Increased sustainability

Cons

  • Less community ownership

Cons

  • Time-consuming

  • Significant ongoing investment of time and resources

Monitoring and evaluation

LOW COSTHIGH COST

In general, sample size is a key factor in the cost. Research that involves fewer participants tends to be cheaper.The number of times data are collected can also drive up the cost. Conducting a baseline and endline survey is cheaper than conducting multiple surveys throughout the process.

 

Examples of M&E

  • Secondary analysis of existing service statistics

  • Regular quantitative data collection in small samples and/or a single location

Examples of M&E

  • Continuous monitoring using a mixed-methods approach – both qualitative and quantitative data analysis, as well as structured observations to track results over time

  • Rigorous impact evaluation of interventions such as randomized controlled trials or quasi-experimental tests

  • Impact evaluation of the intervention in multiple sites

 

Pros

  • High replicability

 

Pros

  • The ability to assess an intervention’s impact  on social and behavioural outcomes with greater confidence

  • A deeper understanding of contextual differences in implementation

Cons

  • Less rigorous

Cons

  • Time-consuming

  • Higher initial and ongoing investment

 

The cost of SBC approaches

This section provides you with some indicative costs of different SBC interventions and strategies, including actual costs from projects across the world. Please note these examples are contextually dependent, and the costs will also have changed with time.  The costs provided here serve as a reference, not a prescription.   
The cost approximations have been taken from an SBC Cost Repository built from work by Breakthrough Action + Research and led by Avenir Health.  The costs for SBC interventions are highly dependent on context and scope, rather than on the type of approach applied.

Community engagement approaches  
Applied behavioural science approaches
Strategic communication approaches  

Mass media  

Interpersonal communication and educational activities (IPC) 

Information and communication technology (ICT)

Service design approaches 

 

Key resources

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